Facilities Administrator

Hays Construction and Property
England, London
Up to £25000.00 per annum
Closing date
22 Dec 2022

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Job Details

Facilities Administrator needed!!! Covering 2 locations

Your new role

To support the Admin and Helpdesk team working in two locations - Central London and Heathrow. ·

To support Operations Manager (Soft Services) and Site Operations Manager (Hard Services), undertaking tasks as required within role competencies ·

To provide cover for the Site Operations Manager during absence from the office Main duties ·

General duties to include the support and ownership towards :
Answering the telephone and address enquiries to the site team,
logging customer calls on Maximo.
Raise reactive call outs on Maximo along with quotations/cost estimates to the client.
Closing jobs down in Maximo and attach documents where necessary ·
Raise Project Numbers and Purchase Orders as required.
· Approve To Pay purchase orders on a periodic basis throughout the week. ·
Co-ordinate subcontractor reactive calls ensuring that calls are promptly responded to and closed off where necessary. ·
Liaise with Subcontractors regarding Reactive and Quoted Works where necessary.
· Assist in the end of year supplier renewal quotes and the raising of PO's as necessary. ·
General Administration. ·
Adhoc reports required by the contract management. · Provide cover for the Site Operations Manager when absent from the office (Annual Leave/Sickness). · Assisting with producing necessary documentation for audits and filing/archiving when required. · Performance (trackers) updates/Reports when required. · Assist with Month End responsibilities as directed - journals, invoicing, accruals, WIP & MI reporting. ·

What you'll need to succeed
· Previous experience in Building Services/Facilities Management or technical environments. ·
Previous experience of working with Maximo and Oracle is beneficial.
· Previous experience of working within a Helpdesk/Service Desk type role is beneficial. ·
ITQ qualified or other recognised qualifications relevant to role.

DV clearance is needed and SC Clarence is needed (Which can take a few months 3-6 months, so only apply if you can wait for this to be done)

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk


Hays Civil Engineering is the UK’s leading recruitment company, with 50 years’ experience specialising in engineering roles. Across the UK, using our national network of 75 offices and teams of expert consultants, we match the right jobs to the right people every day. Highly trained civil engineers are in demand for both temporary contracts and on a permanent basis. We have the breadth and depth of knowledge and scale of operation to help you hire the people that can make a real difference to your bottom line.


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